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en:outlook [2015-07-01 15:42]
cr [Out of Office Messages]
en:outlook [2017-09-18 11:32]
cr
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 To configure Outlook for the first time, you should then follow one of the following guides at [[LU Support]]: To configure Outlook for the first time, you should then follow one of the following guides at [[LU Support]]:
  
-  * [[https://​zero.comaround.com/​sv-se/​content/​441105/?​ctxt=related&​key=faba1185cfc8986d32b7d2ba7d721468#/​|Outlook 2013 for Windows 8 for non EGA users]] +  ​* [[https://​zero.comaround.com/​sv-se/​content/​441105/?​ctxt=related&​key=faba1185cfc8986d32b7d2ba7d721468#/​|Outlook 2013 for Windows 8 for non EGA users]] 
-  * [[https://​zero.comaround.com/​sv-se/​content/​578332/?​ctxt=related&​key=faba1185cfc8986d32b7d2ba7d721468#/​|Outlook 2013 for Windows 7 for non EGA users]]+  * [[https://​zero.comaround.com/​sv-se/​content/​578332/?​ctxt=related&​key=faba1185cfc8986d32b7d2ba7d721468#/​|Outlook 2013 for Windows 7 for non EGA users]] 
  
  
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-===== Field "​From"​ =====+===== The "​From" ​Field =====
  
 {{  :​outlook-2013-falt-fran-en.png}} {{  :​outlook-2013-falt-fran-en.png}}
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 To specify a different function address, it is however required that the "​From"​ field is visible, which by default it is not. Please do the following in order to display the "​From"​ field: To specify a different function address, it is however required that the "​From"​ field is visible, which by default it is not. Please do the following in order to display the "​From"​ field:
  
-  - Choose to compose a new e-mail message ("​Start"​ -> "New Email"​). +  ​- Choose to compose a new e-mail message ("​Start"​ -> "New Email"​). 
-  - Select "​Options"​ -> "​From"​.+  - Select "​Options"​ -> "​From"​.
  
 <WRAP tip> <WRAP tip>
-In order to send a letter with a different return address other than your personal address, Outlook requires that you have permission to do this for the particular address. This is a personal privilege that [[Helpdesk]] can give you. If you are not allowed to enter a function address as the sender address and you you believe you should be able to do so, please contact [[Helpdesk]] and specify what the function address is, and we will help you.+In order to send a letter with a different return address other than your personal address, Outlook requires that you have permission to do this for the particular address. This is a personal privilege that [[LTH Support]] can give you. If you are not allowed to enter a function address as the sender address and you you believe you should be able to do so, please contact [[LTH Support]] and specify what the function address is, and we will help you.
 </​WRAP>​ </​WRAP>​
  
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 ===== Out of Office Messages ===== ===== Out of Office Messages =====
  
-{{  :​outlook-2013-franvarohanteraren-1-en.png?​500}}+{{  :​outlook-2013-franvarohanteraren-0-en.png?​500}}
  
 If for some reason you cannot answer your e-mail, for example, during a vacation, business trip or in cases of illness, it is good practice to specify an //out of office message//. People who send e-mails to you will automatically receive your out of office message in response. Only one e-mail message is sent in response, so there is no risk that the same person may get duplicates of your out of office message in case the person sends e-mails to you repeatedly. If for some reason you cannot answer your e-mail, for example, during a vacation, business trip or in cases of illness, it is good practice to specify an //out of office message//. People who send e-mails to you will automatically receive your out of office message in response. Only one e-mail message is sent in response, so there is no risk that the same person may get duplicates of your out of office message in case the person sends e-mails to you repeatedly.
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 Follow these steps to specify an out of office message: Follow these steps to specify an out of office message:
  
-  - Select "​File"​ -> "​Automatic Replies"​ as in the picture. +  ​- Select "​File"​ -> "​Automatic Replies"​ as in the picture. 
-  - Check the option "Send automatic replies"​ and fill in your out of office message, as you want it to appear to people who send e-mail to you. <WRAP tip>If you also select the option "Only send during this time range" as shown below, your away message to be sent only during the specified time period. Once this period has passed, the system will automatically ensure that the absence message is no longer sent.</​WRAP>​ +  - Check the option "Send automatic replies"​ and fill in your out of office message, as you want it to appear to people who send e-mail to you. <WRAP tip>If you also select the option "Only send during this time range" as shown below, your away message to be sent only during the specified time period. Once this period has passed, the system will automatically ensure that the absence message is no longer sent.</​WRAP>​ 
-  - <WRAP tip>You can also, if you want, on the tab "​Outside My Organization"​ also fill in another out of office message for those who send e-mail to you from outside of Lund University.</​WRAP>​ +  - <WRAP tip>You can also, if you want, on the tab "​Outside My Organization"​ also fill in another out of office message for those who send e-mail to you from outside of Lund University.</​WRAP>​ 
-  - Click "​OK"​ when finished. Your out of office reply is now active. You can always change your out of office message or delete it by opening the "​Automatic Replies"​ again.+  - Click "​OK"​ when finished. Your out of office reply is now active. You can always change your out of office message or delete it by opening the "​Automatic Replies"​ again.
  
 Remember that a good away message should be brief, but it should also contain brief information on at least //why// you are away, //when// you are expected to be back, and to //whom// or //who// the sender should turn to instead in the meantime. Remember that a good away message should be brief, but it should also contain brief information on at least //why// you are away, //when// you are expected to be back, and to //whom// or //who// the sender should turn to instead in the meantime.
  
-{{:​outlook-2013-franvarohanteraren-1-en.png}}+{{:​outlook-2013-franvarohanteraren-1-en.png ​ }}
  
 <WRAP important>​ <WRAP important>​
-Be careful when you fill in your out of office message -- only //you// can edit it! Please make sure that all reference information is correct and that any names, information about extensions, and [[e-mail]] match. If it turns out that you are away and the reference information in your out of office message is not correct, your colleagues cannot change the message. They have to contact [[Helpdesk]], which in turn have to change your password in order to get access to change your out of office message.+Be careful when you fill in your out of office message -- only //you// can edit it! Please make sure that all reference information is correct and that any names, information about extensions, and [[e-mail ​addresses]] match. If it turns out that you are away and the reference information in your out of office message is not correct, your colleagues cannot change the message. They have to contact [[LTH Support]], which in turn have to change your password in order to get access to change your out of office message.
 </​WRAP>​ </​WRAP>​
  
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 ==== Many Messages in the Inbox ==== ==== Many Messages in the Inbox ====
  
-{{:​outlook-2013-manga-meddelanden-en.png}}+{{:​outlook-2013-manga-meddelanden-en.png ​ }}
  
-Sometimes Outlook is experienced to become slower for each week that passes. A common reason for this is that there are many messages in the inbox. Outlook will simply be slower if there are thousands of messages left in your inbox. In each Outlook window, there is a figure in the corner at the bottom left (number of "objects") where you can see how many messages are in the folder currently displayed.+Sometimes Outlook is experienced to become slower for each week that passes. A common reason for this is that there are many messages in the inbox. Outlook will simply be slower if there are thousands of messages left in your inbox. In each Outlook window, there is a figure in the corner at the bottom left (number of "items") where you can see how many messages are in the folder currently displayed.
  
-{{:​outlook-2013-new-folder-en.png}}+{{  :​outlook-2013-new-folder-en.png}}
  
 An easy way to prevent yourself that Outlook is slow is to periodically clear the inbox, either by deleting the messages, or if you want to keep them, to arrange them into subfolders. It's easy to create new folders in your inbox. Right-click the Inbox, and select "New Folder"​. Once the folder is created, you can then drag the messages that you want to move to the new folder into it. An easy way to prevent yourself that Outlook is slow is to periodically clear the inbox, either by deleting the messages, or if you want to keep them, to arrange them into subfolders. It's easy to create new folders in your inbox. Right-click the Inbox, and select "New Folder"​. Once the folder is created, you can then drag the messages that you want to move to the new folder into it.
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 ==== E-mails with Attached Files ==== ==== E-mails with Attached Files ====
  
-{{:​outlook-2013-med-bifogade-filer-en.png}}+{{:​outlook-2013-med-bifogade-filer-en.png ​ }}
  
 Another reason that Outlook may be perceived as slow, may be that you have many large e-mails, usually letters with attachments. They can be in your inbox or any subfolder, but they can also be in the letters that you have sent and which have been automatically saved in the special folder "​Sent"​. Another reason that Outlook may be perceived as slow, may be that you have many large e-mails, usually letters with attachments. They can be in your inbox or any subfolder, but they can also be in the letters that you have sent and which have been automatically saved in the special folder "​Sent"​.
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 </​WRAP>​ </​WRAP>​
  
- 
-FIXME 
  
 ==== Open in New Window ==== ==== Open in New Window ====
  
-{{Outlook ​2013 Open in-new-window ​en.png}} If you are experiencing ​Outlook ​as slowly ​as you switch between different views, for example, when you switch between your Inbox, Calendar, or any public folder, or some Another ​of the many views available in Outlook and you might use regularly, you can test the hint to instead open views in the new Outlook ​window ​instead.+{{  :​outlook-2013-oppna-i-nytt-fonster-en.png}} If you experience that Outlook ​is slow as you switch between different views, for example, when you switch between your Inbox, Calendar, or any public folder, or some other of the many views available in Outlook and you might use regularly, you can try to instead open the views in new Outlook ​windows ​instead.
  
-On almost all the items in Outlook, you can right-click and bring up the "Open in New Window"​. The view you selected will then appear in their very own Outlook window. It is possible to have and maintain multiple Outlook windows up simultaneously,​ which can be very handy if you regularly visit and use certain particular views in Outlook. Often it is much faster to switch between different windows, than to switch between different views in the same Outlook window. Please ​test!+On almost all the items in Outlook, you can right-click and bring up the option ​"Open in New Window"​. The view you selected will then appear in their very own Outlook window. It is possible to have and maintain multiple Outlook windows up simultaneously,​ which can be very handy if you regularly visit and use certain particular views in Outlook. Often it is much faster to switch between different windows, than to switch between different views in the same Outlook window. Please ​try it!
  
  
 +===== Frequently Asked Questions =====
  
  
 +==== I experience my Outlook as being slow. What can I do about it? ====
 +[[#Outlook is slow|View suggestions for solutions here]].
  
  
 +==== I want to automatically filter certain types of e-mail and move them into specific folders. How can I do that? ====
  
 +[[outlook rules and notifications|View solution here]].
  
  
 +==== I want to automatically move messages marked as spam to the folder "​Spam"​. How can I do that? ====
  
 +[[outlook create spam rule|View solution here]].
  
  
 +==== Outlook no longer automatically fills in e-mail addresses when I start to type them in the recipient field. How do I resolve this? ====
  
 +[[outlook NK2|View solution here]].
  
  
-===== FAQ =====+==== I want Outlook to also look through my contacts, and not just the address book, when I select the recipients. How do I resolve this? ====
  
 +[[outlook address book|View solution here]].
  
-==== I find my Outlook is slow. What can I do about it? ==== 
-[[#​langsamt_outlook | Make suggestions for solutions here]]. 
  
-==== I want to automatically filter certain types of mail and move them into specific folders. ​How do I? ==== +==== How do I create a custom, personal distribution list in Outlook? ====
-[[Outlook Rules and Notifications | View solution here]].+
  
-==== I want to automatically move messages marked as spam to the folder "​Spam"​. How do I? ==== +[[outlook ​distribution list|View solution here]].
-[[Outlook-create-spam rule | View solution here]]. +
- +
-==== Outlook fills no longer automatically in a few email addresses when I enter the start on them in the address bar. How do I resolve this? ==== +
-[[Outlook NK2 | View solution here]]. +
- +
-==== I want Outlook also look through my contacts, and not just in the address book, when I select the recipients. How do I resolve this? ==== +
-[[Outlook Address Book | View solution here]]. +
- +
- +
-==== How do I create a custom, personal distribution list in Outlook? ==== +
-[[Outlook ​distribution list | View solution here.]]+
  
  
-==== I want to use a single ​address list to do a mailing. How do I resolve this? ==== +==== I want to use a common ​address list to do a mailing. How do I resolve this? ====
-[[Outlook address list | View solution here]].+
  
 +[[outlook address list|View solution here]].
  
  
-==== I want to make an e-mail distribution to students. How do I? ====+==== I want to make an e-mail distribution to students. How can do that? ====
  
-[[Outlook ​student mailing list | View solution here]].+[[outlook ​student mailing list|View solution here]].
  
  
 ==== I have received junk mail (spam). What do I do about it? ==== ==== I have received junk mail (spam). What do I do about it? ====
  
-[[SPAM | View solution here]].+[[SPAM|View solution here]].
  
  
-==== I get the error "Failed ​Client ​action" when I try to send a letter. What is that? ==== +==== I get the error "​Client ​Action Failed" when I try to send a letter. What is that? ====
- +
-[[Outlook failed-klientatgard | View solution here]].+
  
 +[[outlook client action failed|View solution here]].
  
  
 ==== How do I share my calendar, and how can I access other shared calendars? ==== ==== How do I share my calendar, and how can I access other shared calendars? ====
  
-[[Outlook sharing ​calendar | View solution here]].+[[outlook ​calendar ​sharing|View solution here]]. 
  
 ==== How do I access a Google Calendar in Outlook? ==== ==== How do I access a Google Calendar in Outlook? ====
  
-[[Outlook Internet calendar ​| View solution here]].+[[outlook internet calendars|View solution here]].
  
  
-==== My colleague is ill or has stopped. How do I access ​their personal ​email inbox? ====+==== My colleague is ill or has left. How do I access ​his or her personal ​e-mail ​inbox? ====
  
-[[Outlook ​access-to-another-personal-letter barn | View solution here]].+[[outlook ​access to another personal ​inbox|View solution here]].
  
  
-Support ​===== =====+===== Support ​=====
  
-Do not see the answer to your question? Keep in mind that the solution to many general problems in Outlook are described ​in the [[LU Support]]. Should you not find the answer to your question there, please contact [[Helpdesk]].+Did you not find the answer to your question? Keep in mind that the solution to many general problems in Outlook are described ​at [[LU Support]]. Should you not find the answer to your question there, please contact [[LTH Support]].
  
  
-Error ==== ====+==== Error Reporting ​====
  
 Responsible for handling cases relating to [[e-mail]] is [[LDC]]. Please consult [[ServiceDesk]] in most such cases. Responsible for handling cases relating to [[e-mail]] is [[LDC]]. Please consult [[ServiceDesk]] in most such cases.
  
-Other matters, you may contact [[Helpdesk]] about.+For other matters, you may contact [[LTH Support]]. 
en/outlook.txt · Last modified: 2017-09-18 11:32 by cr